What Is The Conveyancing Process When Selling A House?

What is The Conveyancing Process When Selling A House?
When it comes to selling a property, there are many potentially stressful things that need to be done.

One such thing is the legal transaction that transfers ownership of the property from you to your buyer. But, what is the conveyancing process when selling a house?

In this article, we’ll use our experience of selling multiple houses to tell everything you need to know to ensure selling your home goes as smoothly as possible.

Note that if you’re also buying a property, the process is a little different. We’ve covered the conveyancing process when buying a house in a previous article.

The Step-By-Step Conveyancing Process When Selling:

What is The Conveyancing Process When Selling A House?

In our experience, the conveyancing process is more straightforward when selling than it is when buying.

That’s because your buyer will need to conduct several searches to ensure the property does not have any hidden surprises.

The seller, on the other hand, simply needs to ensure the legal paperwork is in order and so avoids many of the typical complexities with a property purchase.

However, as the seller, you will need to deal with ‘enquiries’ from the buyer’s solicitor. We’ve had all sorts of questions, from how can we justify the asking price to whether we are aware of any covenant breaches!

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Needless to say, we’ve often found this part of the process quite complex and stressful as the seller.

So here are the 10 steps that form the conveyancing process when selling a house.

Step 1 – Instruct Your Solicitor

Before anything can happen, you’ll need to instruct the solicitor you’ve chosen to handle your sale.

Often this will just be a quick phone call to provide them with some basic details about the transaction and authorise them to act on your behalf. However, it can sometimes involve a face-to-face meeting, especially if your transaction is complicated.

We’ve found that since the pandemic, most solicitors are now happy with a phone call or email to confirm the instruction. Our last transaction simply required us to email the receptionist our confirmation, our file was then passed straight to our solicitor and work could begin.

Keep in mind they will probably want a Memorandum of Sale before too much progress is made though.

Step 2 – Solicitor Requests A Mortgage Statement

If the property you are selling has a mortgage on it, your solicitor will contact the mortgage provider to request a settlement statement.

This is basically the amount that is left to repay on the mortgage and helps the solicitor ensure you will have enough funds to settle your debt. It also allows the solicitor to get access to the current title deeds of the property.

If the property you are selling is not mortgaged, you will skip this step.

Step 3 – Solicitor Obtains Legal Documents

Conveyancing Legal Documents

Your solicitor will then contact the Land Registry to request the up-to-date deeds (also known as ‘official copies’) for the property.

This will confirm you are the legal owner of the property and land upon which it resides (unless your property is leasehold).

We’ve never had any issues with this part of the process, and you’ll often find it happens without you hardly noticing!

Step 4 – You Complete The Required Forms

As part of the selling process, you’ll be required to complete a number of forms detailing the property you’ve agreed to sell.

One such form is the TA10 ‘Fixtures and Fittings’ form. This allows you to outline exactly what is, and what isn’t, included in the sale. This includes things such as light fittings, carpets, and garden buildings.

Of the two main forms, we’ve always found this is the easier one to complete. We tend to start in one room and just walk around the house, room by room. Typically, it’s just things like light fittings, blinds/curtains, floor coverings, and any fitted kitchen units and so on that you’ll need to note down.

The form we have always found more challenging is the TA6 ‘Property Information’ form. Here you’ll need to answer all sorts of questions about your property – everything from who owns which boundary and which windows you’ve had replaced.

This is when we’ve often found we are missing FENSA certificates or proof of building regulation approval. Naturally, being asked for certificates and things you can’t supply can be quite worrying.

However, whenever this has come up for us, we’ve simply spoken to our solicitor. Usually, there’s an easy solution such as putting an insurance policy in place.

Our advice is that before you even start filling out the TA6, make sure you’ve dug out all the paperwork you have both from when you bought the house, and from any work you’ve had done. Most of the time you’ll be able to use this paperwork to answer the questions on the TA6.

Why do you have to complete these forms? The aim is to provide perfect clarity to both buyer and seller to avoid any potential legal issues later down the line. Therefore, it’s worth doing properly.

It’s also worth completing them as soon as possible as your buyer’s solicitor may want to raise enquiries about the information you provide, which can all take time to resolve.

Step 5 – Solicitor Prepares Draft Contract

It’s usual to reach this step within a few days. The draft contract outlines the basic details of the transaction that’s been agreed. This includes the sale price and any associated matters.

Make sure that the contract includes any extras you’ve agreed with the buyer. For instance, when we agreed to include the sofa in the sale of our last property, our solicitor included this in the contract, so there was no confusion.

The draft contract will then be sent to your buyer’s solicitor along with any other information you have provided such as the fixtures and fittings form.

Step 6 – The Buyers’ Solicitor Makes Enquiries

‘Enquiries’ are simply questions that the buyers’ solicitor would like answering.

This can often include clarifications over things mentioned in the provided paperwork. They can also be requests for more information about potential issues that searches have highlighted.

Your solicitor may need to refer some of these enquiries to you as they will not always know the answers to the enquiries raised.

As we mentioned earlier, these can sometimes be quite complex, and they’re often worded in a way which can sound quite confrontational. It’s best to try and stay calm and remember not to take things personally.

Just answer enquiries to the best of your knowledge and, if there’s anything you cannot answer or do not understand, don’t be afraid to talk to your solicitor. They are on your side and will help you provide an answer that will satisfy the buyer’s solicitor.

Step 7 – Agree On A Completion Date

agreement

Once your buyers’ solicitor has finished performing searches, and you’ve answered all of their enquiries to their satisfaction, you’ll be ready to agree on a completion date.

The completion date is the exact day that you’ll transfer ownership of the property and move the agreed funds from the buyer to the seller. In essence, it’s your moving day if you still live in the property.

Keep in mind that there are still a couple of steps to go and so, while it’s technically possible to exchange and complete on the same day, it’s not usually advised.

We have always avoided it and our solicitors have always advised against it. That said, we have still had occasions where we exchanged on one day, and completed the next. This gets you moved out quickly but doesn’t leave much room for error. You’ll also be booking your removal van without absolute certainty the sale will complete.

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Step 8 – Sign The Contracts

Signing Contracts When Buying A House

Sometimes this will happen before a completion date has been set, but either way, the contracts must be signed by both the buyer and seller before the transaction can go ahead.

This usually means you’ll need to arrange to visit your solicitor, so they can talk you through what has been agreed. Some solicitors may allow you to sign the contract without visiting them in person, though it is a legally binding document, so you’ll need witnesses.

When we’ve sold property, we’ve always arranged to go into the solicitors to sign the contract. We’ve always found that’s much easier than trying to find a witness.

We did have one horror story though when our buyer (who was buying the property as an investment) just wouldn’t make the time to sign her contract. It wasn’t that she didn’t want the property, she just wasn’t emotionally attached to it as an investor, and it wasn’t a high priority for her.

We resolved the issue simply by persevering and keeping asking her when she could do it. Eventually, after a few weeks, she made the time to sign. It just goes to show that until the contracts are signed, you can’t relax!

Step 9 – Exchange Contracts

Up until contracts are exchanged, there are no legal consequences for either party pulling out of the transaction (unless a legal agreement was put in place at the start of the process).

That means it’s usually a race to exchange contracts as soon as possible, though this can sometimes be held up by other parties in the chain.

Exchanging contracts simply means your solicitor sending your signed contract to the buyers’ solicitor and vice versa. Once this happens, you are legally committed to selling the property and cannot back out without potentially significant legal consequences.

We’ve found that you’ll get to a certain point where the solicitors know they are pretty much done with everything. At that point, you need to already be discussing potential exchange and completion dates with the rest of the chain.

Ultimately, everyone in the chain will need to agree to exchange and complete at the same time. It’s impossible to discuss this early on as no-one can be sure how long the conveyancing process will take. But, once it’s becoming clear you’re near the end, get those conversations started!

Step 10 – Moving Day

The final step is to vacate the property and hand over the keys to the new owner. This is also called the completion day.

It will typically happen a day or so after you have exchanged contacts. On the day itself, you’ll be waiting for a call from your solicitor (usually around midday) to confirm that the agreed amount from the buyer has been received and that you can go ahead and release the keys.

Your solicitor will then use the money to pay off any outstanding mortgage debt on the property and deduct their fees. Any remaining amounts will be forward to you.

Most of our moving days have gone relatively smooth, but we did have one bad experience with the last move where our buyer’s removal firm didn’t turn up! He was in a bit of a panic, and frankly, so were we.

However, a quick chat with our solicitor reassured us that because the contracts had already been exchanged, our buyer was financially liable if they didn’t complete. Therefore, we were told, common sense was likely to prevail, and a solution will be found.

And you know what? He was 100% right. Our buyer knew the consequences of not completing and so was able to find a new removal firm who weren’t booked that day.

However, it shows the importance of exchanging before you complete. If we had been trying to do both on the same day, that issue might have derailed the whole transaction.

Frequently Asked Questions

Now that you know the answer to the question “what is the conveyancing process when selling a house?”, there might be some other questions you have about this topic.

You will find the answers in our FAQ section of this article.

Do You Need A Conveyancer To Sell Your House?

Technically no, you do not need a conveyancer to sell your house. However, that doesn’t mean it’s not advisable to use one.

When a property is changing hands, there’s usually a lot of money involved. In addition, there’s a process that must be followed to ensure everything is legal and above board.

This can be a particularly complex process if there’s anything non-standard about the property or the agreed transaction.

We consider ourselves to be pretty well-versed in the conveyancing process, but we would never dream of trying to do it ourselves. That has never been more true than with our latest purchase which had an agreement for a ‘right to access’ neighbouring land.

This access was governed by a legal agreement that was not easy to understand without a law degree. If we had attempted to deal with that ourselves, who knows what problems we would have gotten ourselves into.

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However, even fairly standard transactions involve a level of complexity in terms of the forms and procedures that must be followed.

A poorly performed conveyancing can lead to loss of money, legal proceedings, or even doubt as to the rightful owner of a property.

For that reason, we always recommend using a qualified conveyancing solicitor when selling your home. You can use our handy tool to find solicitors in your area.

When To Instruct A Solicitor When Selling A House

When To Instruct Conveyancing Solicitor

The short answer is, as soon as possible. Ideally, as soon as your house goes up for sale you’ll already have an idea over which solicitor you’ll use to handle the eventual transaction.

That then puts you in a great position of being able to start progressing the sale as soon as you’ve accepted an offer. 

We’ve always started looking into which solicitor we might want to use as soon as our house is on the market. It’s meant that when people have asked us how quickly we want to move, we could tell them we wanted to move fast and already had a solicitor lined up. This made us look more serious as sellers.

It also gives us plenty of time to fully consider the pros and cons of each option.

Remember, the quicker you move, the less chance you have of your buyer pulling out before completion. If you can appoint a solicitor quickly, you’ll also show your buyer you’re serious about selling.

So, start comparing conveyancing solicitors as soon as you can and find the one that’s best for you.

How Long Does It Take From Exchange Of Contracts To Completion?

As you can see, the conveyancing process when selling a house is actually not that complex. Yes, there are 10 steps but each one is usually quite straightforward.

That causes many people to ask the question ‘why do solicitors take so long to exchange contracts?‘.

It’s a fair question to ask as the process often feels like it’s grinding to a halt the closer you get to being able to exchange contracts.

Such issues are rarely caused by the sellers’ solicitor. Therefore, it’s more likely that it’s your buyers’ solicitor, or more precisely, the buyer themselves, who are slowing down the process.

There can often be genuine reasons for the delay and so your best bet is to try and speak to the buyer (either directly or via your estate agent) to find out what the problem is and how it can be resolved.

What Are The Conveyancing Fees When Selling?

Find & Compare Conveyancing Solicitors

The good news is that, as you do not need to conduct searches when selling a property, the conveyancing fees are usually less than when you’re buying a home.

That means you’ll usually be looking at somewhere in the region of £500 – £2,000 for sales conveyancing.

If you’re buying a property too, your solicitor will be able to conduct the conveyancing for both transactions for you which may save you a small amount.

When we bought our current home in 2021 we paid the following fees:

  • Conveyancing For Sale = £1,542
  • Conveyancing For Purchase = £2,118
  • Legal Search Pack = £350
  • Land Registry Fees = £141
  • Anti-Money Laundering Checks = £24
  • Other Admin Fees = £13

Grand Total (Buying & Selling) = £4,188

If we had just been selling, the fees would have amounted to around £1,600.

However, be sure to factor in the property value since higher value properties attract higher fees. In our case, we were buying and selling properties above the national average. We also had a few extra considerations (solar panels and an access agreement) that attracted slightly higher fees.

Therefore, you may find your fees are lower than this.

Either way, be sure to compare conveyancing solicitors to find the best deal available.

What Can Go Wrong During The Conveyancing Process?

Just as when you buy a property, there are a number of things that can go wrong when selling one too.

By far the biggest and most likely is your buyer deciding to pull out of the purchase.

This can happen at any point up until contracts have been exchanged. Even after the exchange, you are not immune from losing your buyer though there are legal consequences, so it’s much less likely.

There are a number of reasons why your buyer may pull out of the transaction, including:

  • Lack of funds
  • Buyers remorse
  • Finding another property
  • The chain collapsing further down the line

Another practice to look out for is gazundering. This is when your buyer doesn’t pull out of the transaction but does lower their offer.

Again, until contracts are exchanged, there’s nothing that legally commits your buyer to proceed with the transaction at the agreed price.

What is the conveyancing process when selling a house?

It’s a complex and lengthy legal process that involves various steps and documents that need to be completed and exchanged before the sale is finalised.

This process can be done by either a solicitor or a conveyancer, who are both regulated professionals who specialise in property law.

It is usual for the seller and the buyer to have their own solicitor or conveyancer to represent their interests and handle the legal work on their behalf.

The conveyancing process for sellers starts when they accept an offer from a buyer and ends when they hand over the keys to the property on the completion day.

There are fees and costs that will vary depending on the value and type of property, the location, and the solicitor or conveyancer chosen.

If you are selling and want a professional, then you will need to choose a solicitor or conveyancer who is qualified, experienced, communicative, available and affordable.

You will also need to be prepared and organised and provide accurate and timely information and documents to their solicitor or conveyancer, to avoid any delays or complications in the conveyancing process.

Author

  • Paul James

    Paul James, is a marketing expert with a passion for property. As well as being a property investor, Paul has also worked within the marketing departments of some of the UK’s leading estate agents. Paul is the founder of Property Road.

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